Single Record Per User

The Single Record Per User feature allows each system user with the correct access type to login with their accounts, and access their data from when they last saved it. This can be especially useful for use cases like a membership-based application, where users need to access their data directly through the same URL, without having to work inside the Control Panel. This approach consists of a few steps.

The Single Record Per User feature can be enabled from the Edit Application page in the Designer interface.

In addition to enabling this feature, you also need to make sure that the application Access is set to either Restricted, or Restricted with Registration. You can set this property from the Edit Application page by pressing the blue button next to the application name in the Applications page. The end users must be assigned a role that does not have access to the Control Panel. Guest user (no Control Panel Access) can be used for this purpose.

Once all settings are enabled and your application has been Published, users accessing your web application will be asked to log into their accounts, or create a new one. Once they log in, the system will direct them to a new blank record. When they enter data and save, the information will be kept in a record that is assigned to that user. Note that the system does not have an auto-save feature, and the users have to press an Action Button with Save Event to trigger this feature.

From that point, users are going to be able to continue their work even if they log out and log back in. All users can use the same web URL (the URL for your web application) to login, and everyone is going to be only seeing their own data.